2012 WGPO Election Results

The Nominations and Elections Committee has reviewed the election results, and unanimously agreed to certify them as posted. We thank all of the candidates for their willingness to serve. Keith Hagel is elected to the Executive Committee, Bennett Jacobstein and Larry Rand are on the Board of Player Representatives.  These are two-year terms.  It is expected that the BPR will name third-place finisher Sue Hoehn to fill out the remaining year of Laurie Cohen’s term.

RESULTS

Number of all members voted = 108

Poll Name Poll Option Tally
Voting Ballot for BPR Bennett Jacobstein 70
Voting Ballot for BPR Larry Rand 69
Voting Ballot for BPR Sue Hoehn 46
Voting Ballot for BPR Larry Gradus 14
Voting Ballot for Executive Committee Keith Hagel 74

2012 WGPO Election Update #1

Laurie Cohen has resigned her position on the Board of Player Representatives (BPR).  The BPR has decided to fill the vacancy via a vote of the members.  This means that there are three BPR positions to be filled in the December election.  The terms of Peggy Grant and Larry Rand are expiring at the end of December.  Keith Hagel’s term on the Executive

Committee is expiring also.   These are 2-year terms.  The third-place finisher in the BPR election will serve for one year to fill out Laurie’s term.

To date, we have received nominations for Keith Hagel for Executive Committee and for Larry Rand and Bennett Jacobstein for Board of Player Representatives.

We encourage more nominations, but we need to have them by November 29.

Voting starts December 1.  For further details, see the WordGamePlayers.org website.

Nominations and Elections Committee:  Ruth Hamilton (ruthhamilton@q.com), Marc Levesque (marc.levesque@telus.net), Frank Kashuk (kashuk@comcast.net).

2012 WGPO Elections

Nominations are now open for the election of officers to lead our organization.  Any member in good standing may place nominations by e-mail or US Postal Service to a member of the Nominations and Elections Committee. They are: Ruth Hamilton, Chair (ruthhamilton@q.com) and Marc Levesque (marc.levesque@telus.net). The nominating period will run from November 17, 2012 to November 29, 2012. Nominations sent by postal mail should be sent to Ruth Hamilton, P. O. Box 144, Lake Oswego, OR 97034. All postal submissions must be postmarked NO LATER than November 26, 2012 to be accepted.

All nominations received will be acknowledged by e-mail; persons nominated by anyone other than himself or herself will be notified by e-mail, and will be placed on the list of nominees only if they accept the nomination.

All members in good standing as of November 28, 2012 are urged to participate in this election. We will be electing one member of the Executive Committee and two members of the Board of Player Representatives following the nominating period.  For a description of the positions, please see the bylaws, Articles V and VI, at http://wordgameplayers.org/about/wgpo-bylaws-2/.

According to our Bylaws, any member in good standing of the WGPO who is 18 years of age or older before taking office, if elected, is eligible to run for office, EXCEPT members of the Nominations and Elections Committee.

Following the nomination period, the election of officers will commence on December 1, 2012, and continue through December 14, 2012.  Rules for conduct of the election phase will be published prior to the beginning of voting.

Notes from WGPO General Membership Meeting

Notes from WGPO General Membership Meeting

Minneapolis, MN

August 6, 2012

Approximately 50 people attended.

Larry Rand called the meeting to order at 8 pm.

Introductions:  The WGPO Executive Committee was represented by Stephanie Steele (MN), Keith Hagel (CO), and Rick Wong (CA).  The Board of Player Representatives attendees included Steve Pellinen (MN), Susi Tiekert (FL), Peggy Grant (SC) and Larry Rand (AZ).  Unable to attend was Laurie Cohen (AZ).

Rick Wong announced that Reno WGPO tournaments are scheduled thru 2015 at Grand Sierra Resort.  Rick broached the idea of having the July 4th tournament be held in conjunction with a word game players convention. Words With Friends® and casual Scrabble® players would be included in the target audience.   Ideas are welcome (Coaching by experts, lecturers, discussion leaders, classes for new players).

Brian Galebach reported that he is working on ratings and looking to improve the system with the help of another volunteer.  Brian explained the functionality of the website. Stability of the system is being addressed through setting standards. Aaron Daly volunteered to work on the technical aspect of the functionality.

There was a question on how ratings are translated for players who have been inactive for some time. Larry responded that tournament directors start with the player’s existing rating; we will be looking into the possibility of “translating” the old rating using multipliers.

Keith Hagel announced that earlier Monday, he called a committee meeting for planning the Denver area Word Cup for 2013 (WC2013).  In attendance were Keith Hagel and Angela Dancho (co-organizers of the 2013 Word Cup), Steve Pellinen and Sue Hoehn (2012 Word Cup Directors), Rick Wong  (WC2013 co-director with Angela), and Stephanie Steele.  Plans are well underway, and it is likely that WC13 will be in August at the Denver airport Crowne Plaza.  The exact dates are to be determined, and the committee intends to announce the dates before Labor Day.  Discussion points:

  • Anne McCarthy from Durango, CO volunteered to be on the committee.
  • Keith commented that the committee will attempt not to bump up against the date of NASPA nationals.
  • The Committee will be asking people to spearhead regional efforts to recruit players.
  • Bennett Jacobstein has offered to do Trivia again.
  • Keith asks everyone here to talk one or two other players into going to Denver Please email Keith with ideas.
  • Brian raised the issue of ratings cutoff in unlimited play up tournament.
  • Janice Kaye feels strongly that prize money should be distributed equitably among the divisions, and likes to give directors autonomy.
  • Mike Johnson likes that money is not as emphasized in WGPO and we can reach more people who cannot necessarily pay to go NASPA, especially mid and lower range players.
  • David Weiss mentioned that he liked the fun prizes in Reno.

Word Cup 2014 locale was discussed. Steve Grob suggested mid-size cities, and Jason Vaysberg suggested centrally located cities.  Larry expressed a main concern with picking the location is having people on the ground who are seasoned and available to work. Ann mentioned considering area with major airport. Canadian membership would need to be built up in order to host a Word Cup in Canada. Steve Grob suggested advance planning years out. Nadine Jacobsen suggested having tournament over the span of 4 days instead of 5.

In a show of hands, almost all in attendance intend to come to Denver.

An early bird later start suggested by Brian.

A question was raised about the rules used by WGPO. Larry stated that we use the same rules as the NSA framework while putting more discretion in the hands of the director.  Steve Pellinen pointed out that the 4 basic rules are on the contestant scorecard (Play Fair, Be Nice, Have Fun, Be Quiet).  Steph Steele commented that fairness and common sense are used by directors for guidance in making a decision.

John Aitken suggested instituting a membership fee.  This will be discussed in the EC/BPR meeting tomorrow.  John mentioned $20 annual.  $1 per tournament discussed.  Lynda Finn commented that several Madison players would not play if membership fee required.  No fees will be imposed without a vote by membership.  John A. suggested a rating fee. Maddy Kamen suggested a $5 surcharge per tournament. Lynda suggested a rule that you don’t have to be a member to play but do have to be member to win.

Meeting adjourned 9:10 pm.

Respectfully submitted,

Melissa Brown
WGPO Member Liaison

Notes from WGPO EC/BPR Meeting

Notes from WGPO EC/BPR Meeting

Minneapolis, MN

August 7, 2012, 1 pm

The WGPO Executive Committee was represented by Stephanie Steele (MN), Keith Hagel (CO), and Rick Wong (CA).  The Board of Player Representatives attendees were Steve Pellinen (MN), Susi Tiekert (FL), Peggy Grant (SC) and Larry Rand (AZ).  Unable to attend was Laurie Cohen (AZ). Nonvoting attendees were Janice Kaye and Melissa Brown.

Agenda items:

  • Word Cup 2013, to be held in the Denver area – This was discussed in last night’s general membership meeting; no further discussion needed at this time.
  • Ratings and Website – The current Website contract is up in 28 days. Aaron Daly has offered to host the website for no charge.  Henry and Aaron to discuss transfer of website and ensure that the transfer of data is done with no loss of data or integrity. Rick so moved, Keith seconded the motion. Unanimously passed.

(NOTE:  Keith will take care of getting all the directors named on the website.)

  • Rick raised the topic of Word Cup 2014 and the Proposal for Lansing, Michigan (Jeff Clark).  Keith has discussed with Jeff the need for a dedicated committee. Susie suggested that the tournament be dedicated to Stella (the late Cheryl Cadieux).  Open to proposals for other locales — Larry suggested that once the date is announced for WC 2013 we open up to suggestions for WC 14.
  • Logo contest .  Steph recapped the history of the logo contest; Lawren Freebody has been selected as the winner and this will be announced in the tournament on August 8th.  Georgia vs Comic Sans font discussed; Georgia selected.
  • Membership dues.  Larry outlined two ideas:

1.  Suggest that All directors add line on tournament entry form for voluntary contribution

2. Add fee to all tournaments, vs. a per person annual fee

It was proposed by Rick that Larry develop standard suggested language for player donations to be used on entry forms.  The suggested wording will be sent by email to all active WGPO directors.

  • Clubs affiliated with WGPO were discussed.  There is an opening for a point person to manage the list of clubs. Peggy, whose tenure ends later this year, will consider taking on the management of the club list.
  • Nominating committee will need to be reinstated soon because elections are up for later this year.
  • Discussion on rule book was tabled because of time constraints … to be continued.

Meeting was adjourned at 2:15 pm.

Respectfully Submitted,

Melissa Brown
WGPO Member Liaison

Donations and tournament fees

August 16, 2013
To:  WGPO Tournament Directors
CC:  WGPO Membership
From:  WGPO Executive Committee & Board of Player Representatives
Topic:  Donations and tournament fees

At our meeting in Bloomington, MN, the topic of yearly dues, donations and tournament fees was discussed by the EC and BPR.  At this time, the WGPO will not be implementing mandatory membership fees. The organization will be encouraging player support through voluntary donations and tournament fees.  Tournament players will bear most of the responsibility for providing funds to the organization.  We are hopeful that this income will meet our financial needs.
Suggestions:  When you are preparing your tournament flier for the website, please consider adding the following statement on the entry form:

If you would like to make a voluntary contribution to the WGPO, you may add a donation to your entry fee and it will be forwarded to the organization at the end of the tournament. The WGPO does not have annual membership fees.

All directors have full authority for their event, and if you wish, you may add whatever amount you feel is appropriate to each entry fee and state that clearly on your flier before you email it to Dave Wood (dave.wood.620@gmail.com).
Example:  For a one day tournament with 25 players, you may want to add $1 or $2 to your entry fee, or simply deduct it from the prize pool.

All donations and tournament fees collected by the directors should be mailed to Janice Kaye, 1893 Highland Parkway, St. Paul, MN, 55116.
If you have other ideas for raising funds for WGPO, please forward them to the executive committee:  ec@wordgameplayers.org.

Thank you for all you do to help make the WGPO successful.
Members of the Executive Committee and Board of Player Representatives