Amendment to the Bylaws

WGPO members recently APPROVED two proposals to change Article IX of the
bylaws:

Proposal 1. WGPO tournament directors may offer approved invitational
tournaments (with further definition and approval requirements to be
determined).

Proposal 2. WGPO tournament directors may offer WGPO members-only
tournaments.

Proposal 1 received 69 YES votes and 18 NO votes.

Proposal 2 received 56 YES votes and 18 NO votes.

Voting began on December 12, 2011 and ended on December 26, 2011.

Respectfully Submitted,
Nominations and Elections Committee
Dick McHugh
Ruth Hamilton
Mary Krizan

Voting period begins for proposed changes to Article IX of the bylaws

PROPOSED

That Article IX, Section 3, be amended as follows (revised wording between asterisks):

ARTICLE IX
Clubs and tournaments
(3) WGPO-approved tournaments *normally* shall be open both to WGPO members
and to players who are not WGPO members if those individuals agree to abide
by the tournament rules and ethical standards of the WGPO. *WGPO tournament
directors and organizers also may offer approved invitational tournaments. WGPO tournament directors also may offer members-only tournaments.*

Please vote one time for each proposal.
Proposal 1. WGPO tournament directors may offer approved invitational tournaments (with further definition and approval requirements to be determined)

Proposal 2. WGPO tournament directors may offer WGPO members-only tournaments.

The voting period will run for 14 days from the time of this posting and will end at 12:51am (PST) on December 26th, 2011 .

A Call to Vote on Bylaws Amendment

ANNOUNCEMENT

By vote of 5-0, the Board of Players Representatives has recommended a change in the by-laws to liberalize the rules for individual competition and provide greater operational latitude to club directors in the conduct of tournaments.  This proposal has been reviewed by the Executive Committee and forwarded to the Nominations and Elections Committee to prepare a resolution for a vote of the membership.  The Nominations and Elections Committee has prepared the following resolution for the consideration, and established a voting period of ten days, commencing Monday, December 12-2011, and ending Wednesday, December 21, 2011.  The members’ decision on this proposal will be determined by a simple majority of votes cast during the election period.  Public comment will be accepted on the WGPO listserv any time between the receipt of this announcement and the beginning of the election.

Comments from the membership are encouraged to provide interest and members’ views on the government of our group.  As always, we request that comments be submitted in a reasonable fashion, and restrict themselves to the subject at hand.

PROPOSED

That Article IX, Section 3, be amended as follows (revised wording in italics and underlined-no wording has been deleted):

ARTICLE IX

Clubs and tournaments

(3) WGPO-approved tournaments normally shall be open both to WGPO members and to players who are not WGPO members if those individuals agree to abide by the tournament rules and ethical standards of the WGPO.  WGPO tournament directors and organizers also may offer invitational and members-only tournaments.

Respectfully Submitted,

Nominations and Elections Committee

Dick McHugh

Ruth Hamilton

Mary Krizan

2012 Word Cup – Updates

What: Six-day, WGPO Annual Word Cup tournament event.

When: Friday-Wednesday, August 3-8, 2012.

Where: DoubleTree by Hilton Hotel, Bloomington, Minnesota.

Contact: Steve Pellinen, steve@pellpro.com.

Notes: This event includes a catered reception, multiple seven-game “early birds” in a variety of formats (pairs, speed, clabbers, open), and a 31-game main event. A block of 40 rooms is set aside at the low rate of $103, and a provisional “commuters fee” of $50 is in effect.  July 1 is the deadline for entrance fee payment without a $20 late fee. See tournament flyer for important details. See also the upcoming tournaments page.

There is a Word Cup Fundraising page being set up by the Twin Cities/MN Scrabble Club to help increase prize levels and visibility for this event. Check out this site for more information.

Sue Hoehn maintains a “Roomates Needed” list. Check it out if you a looking to share a room. Contact sue at sue.hoehn@gmail.com if your would like to have your roommate request listed.

See also the list of tournament entrants.

Misc. Twin Cities Info:

Attractions:

2012_WGPO_Word_Cup_Twin_Cities_Attractions.pdf

Bobbi’s Sampler of Things To Do

Video:

Welcome to Greater MSP

2012 Word Cup

As a start to the goal of moving the WGPO Word Cup around the continent, the 2012 version will be held in Bloomington, Minnesota, on August 3 – 8. Event details still need to be worked out, but there likely will be an Early Bird on Friday, August 3, followed by a five-day, 31 – 35 game Main Event, similar to this year’s Word Cup in Reno.

The tournament will take place at the DoubleTree Hilton Hotel Bloomington – Minneapolis South, just a few miles from the Twin Cities International Airport and Mall of America. Free shuttles to and from those locations, from which light rail connects to downtown Minneapolis, Target Field (Minnesota Twins) and places between.

Stay tuned for details,

Steve Pellinen

2011/07/03-04 WGPO Committees and BPR Meeting

WGPO Committees and Board of Player Representatives Meeting

Reno, NV

July 3-4, 2011

Attendees:  Stephanie Steele, Keith Hagel, Peggy Grant, Susi Tiekert, Steve Pellinen, Rick Wong, Larry Rand, Janice Kaye (nonvoting), Melissa Brown (nonvoting).  (Laurie Cohen was unable to attend.)

Meeting Chair:  Day One – Stephanie; Day Two – Keith

Minutes

The Sunday, July 3 meeting was called to order by Stephanie.

1) Rules update (Susi)

Susie distributed copies of the rules.  Susie believes this is a complete first draft, as written by her with editorial assistance from Melissa.  These rules are intended to be used at WGPO clubs and tournaments in lieu of any other organization’s rules.  As NASPA comes out with new rules, WGPO will review and determine if revision necessary.  Moved by Rick that the committees and the board review the draft, and discuss at a future meeting.  Seconded by Peggy, and passed unanimously.

2) Director’s test update (Janice)

Janice reported that two people (Bill Pizer and Michael Bradley) have taken the Director’s test, which was created by Peggy and revised by Janice.  Janice will distribute a final copy of the test to committees and board.  Stephanie moved that the test contact info should be included on the website; the motion was seconded.  It was agreed that Larry and Rick will announce during the Word Cup that the test is available.  Expressing interest in taking the test is not a commitment to doing so.  WGPO will utilize only the one test, and it will be used only for new directors; not required for those who have already passed the NSA/NASPA test.  Keith will compile a list of all the WGPO members who are directors.

3) Director’s recognition (Peggy)

Peggy would like the group to consider expanding recognition of directors for the next year with the goal of focusing on having more WGPO tournaments.  Peggy moved to adopt, in principle, to offer a tournament entry fee reduction or waiver incentive for any director who directs a WGPO tournament in the next fiscal year.   Details need to be worked out before this incentive is implemented.   Keith seconded.  Supported:  all except Rick and Larry, who abstained.

4) 2012 and 2013 Word Cups (Keith)

Keith stated that planning should being immediately for the 2012 and 2013 Word Cup tournaments.  Rick stated that he has already made arrangements with the Grand Sierra Resort (Reno) to hold a tournament there at the beginning of July 2012.   Minneapolis was discussed as a good choice for the Word Cup because of its central US location with easy access by a large number of WGPO members.   Keith stated that a committee should be formed and given 30 days to make arrangements for holding the WC in the Minneapolis area.  If arrangements are not made in 30 days, the early July Reno tournament can again be the WC.  Keith moved that a committee be formed immediately to plan the 2012 Word Cup Tournament in Minneapolis to be confirmed in 30 days, and that a committee also be established to begin planning for 2013.  Rick seconded.  Unanimously passed.

5) Formal recognition of WGPO as a legitimate organization by Hasbro(Larry)

Larry proposed that the group approach Hasbro with information about WGPO and ask for formal recognition, because WGPO has almost 800 members, directors, tournaments all over the country, rule book, word list, software for directing, and inclusion in the monthly newsletter.  There was discussion around licensing agreement, and the pros and cons of approaching Hasbro.  Early on Steve had approached Hasbro and did not get a response.  Steve considering approaching Hasbro about the NAST using the registered trademarked name.  There was not a formal motion or vote on this item.

Because of time constraints, it was decided that the meeting will be continued on Monday, July 4.

Two additional items were discussed:

  • Holding a WGPO membership meeting for everyone in the tournament on Tuesday, July 5 at  8 pm in Crystal Ballroom.  Unanimously agreed.
  • There is a $2000 balance due for the Word Cup shirts.  Moved by Steph that the balance be paid by WGPO , seconded by Keith, passed unanimously.

Meeting adjourned.

*     *     *     *     *

The Monday, July 4 meeting was called to order by Keith.

Continued discussion of Item #1 (Rules).  After their initial review, Steve and Rick gave some general comments on the conciseness and tone of the document.  It was agreed that Susi will provide a soft copy of the document to all attended, with comments due to her by August 1st, with the goal of having a finalized copy completed for the Wisconsin Dells tournament.  Rick moved that comments are due August 1st, seconded by Larry, and agreed upon unanimously.

6) Establishment of a Scholarship Fund (Susi)

Susi proposed setting up a scholarship fund for people who cannot afford to travel to a WGPO tournament.  There was discussion around how to raise funds for this effort (for example $1 per entrant per tournament or asking for voluntary contributions).  Steve proposed setting up a Scholarship fund, asking for voluntary contributions, with a committee set up to determine winners.  Rick moved that WGPO look into to establishing some sort of scholarship fund and look into administering it.  Steve seconded, passed unanimously.

7) A plan to get more tournaments (Keith)

Keith stated his concern that there is a small number of WGPO tournaments, mostly held in the Midwest and West.  Keith commented that more directors are needed.  TC Houlgate-West from California and Marcia Wade from Indiana have expressed interest in taking the director’s test, per Janice.  Bill Pizer, who has taken the test, is planning to look into directing a tournament in New York, and others in the East have expressed interest in directing.  Regional plan suggested by Keith.  Peggy raised the idea of having a destination tournament in the East or Midwest, to be directed by Larry, ensuring that it does not conflict with any NASPA event.  Larry mentioned looking into a place that has not had tournaments before, like St. Louis.   Steph reinforced the idea of incentive to get new directors.  Keith suggested Hartford and Peggy suggested Mystic, CT.  There was not a formal motion on this item.

8.) Open discussion.

Rick said that he is considering delivering speech for closing ceremonies to state that WGPO is not competing with NASPA, but to look for new ways to become a better organization.  Rick estimates that 5 million people in the US play the word game, and even attracting 1% of them would be a big opportunity.  His idea to bill a national tournament as a convention including lectures and other innovative features to attract the fan base.  Look at what has succeeded in other industries.  Steph and Steve agree it is a good idea …  Think different, like the Apple slogan.  Susi cautioned against use of the trademarked name in advertising.  Timing suggested for first thing Wednesday morning or immediately before the awards ceremony for Rick to do a 10 minute speech.

Membership meeting has been scheduled for Tuesday evening.  Steph will take minutes or engage someone else to do it.  Format of the meeting was  discussed.  Moderator of meeting will be Peggy.  There will not be a formal agenda, instead, it will be a Q and A with the audience.  Keith suggested that EC and committee members introduce themselves.

Motion to adjourn was made by Keith and seconded by Steph.

Meeting adjourned.

Respectfully submitted,

Melissa Brown